If your office copier is a few years old, the latest generation of Sharp machines is worth a look.
Sharp has recently refreshed its A3 multifunction printer range, bringing together the everyday printing, copying and scanning businesses rely on with improved security, easier connectivity and a stronger focus on energy use and sustainability.
More than just a photocopier
Modern office copiers are really multifunction devices — one machine handling printing, copying and scanning, with other options available depending on how the business works.
The latest Sharp range has been designed around the way offices operate today. That means making it easier for staff to use the device, connect with everyday workplace systems and keep documents secure without turning the copier into something that needs an IT expert standing next to it.
Security is becoming more important
Printers and copiers handle a surprising amount of business information.
Contracts, invoices, HR documents and customer records can all pass through the same device, so security is increasingly part of choosing a new copier rather than an optional extra.
Sharp’s latest generation includes additional security features and support for technologies such as Microsoft Entra ID authentication, helping businesses control who can use devices and access documents.
For organisations that need tighter control over printing, software such as PaperCut can take this further with secure print release, user authentication and reporting.
Designed for today’s workplace
One of the useful changes with newer office equipment is that it can fit more naturally into the systems businesses are already using.
Depending on the model and configuration, Sharp devices can support connections with services such as Microsoft Teams and other cloud-based workplace tools, allowing documents to move between digital and printed workflows more easily.
For the person standing at the machine, though, the important thing is much simpler: it should be straightforward to use.
Is it time to replace your current copier?
A new machine isn’t automatically the right answer just because a newer model exists.
It is worth reviewing your current setup if:
- your existing copier is becoming unreliable;
- printing or scanning no longer fits the way your team works;
- you have several devices but little idea how much they are actually being used;
- security around printed documents has become more important;
- your business has changed significantly since the equipment was installed.
The best starting point is to look at what you already have, how people actually use it and where the frustrations are.
Phoenix Digital Systems can help you compare the options and choose equipment that fits the way your business works — whether that means replacing one copier, reviewing several devices or looking at a wider managed print setup.